Category Archives: Flow Power Automate

Get and Set SharePoint Yes No Field Using Flow

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Simple question: Using a Flow condition, how do you check the value of a SharePoint Yes No field?

My first attempt was to set a variable equal to the SharePoint list value, then check the condition like this:



And, for good reason, this did not work.
My next attempt was to try replacing the condition value with true or false.



And, again, this did not work!
Sooo, what if I convert the true or false to a string?


It worked!



How do you set or update a SharePoint Yes No field using a Flow variable?


Create a string variable, then set the value to true or false.
SharePoint display values:
Yes = true
No = false


Flow Trigger On SharePoint Item Version

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How do you run a Flow on a specific version SharePoint item version?

Create a Flow, then navigate into the Settings of the first step. Scroll down to Trigger Conditions and enter the following:

@equals(float(triggerBody()?['{VersionNumber}']),1.0)

Save the Flow and run a test.
The Flow should only process items / documents where the version is equal to 1.0.

Flow Variables Not Displaying In The Dynamic Content Menu

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I was trying to dynamically set a SharePoint list item ID to a variable but the variable was not displaying in the Dynamic Content menu.

The solution was to use an expression to set the value, save the flow, exit the edit screen, then re-enter the edit screen.

variables('varRefID')
Create a variable
Notice the variable is not available for selection
Use the expression window to enter the variable name
The variable has been added but looks weird. This is not an issue but continue reading if you want to clean display value.
Save your flow and exit the edit screen.
Edit your flow
The variable is now displayed correctly!

PowerAutomate SharePoint Server relative urls must start with SPWeb.ServerRelativeUrl

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{
    "inputs": {
        "variables": [
            {
                "name": "varURI-String",
                "type": "string",
                "value": "/_api/web/GetFolderByServerRelativeUrl('@{triggerBody()?['FolderPath']}')/ListItemAllFields/breakroleinheritance(copyRoleAssignments=false, clearSubscopes=true)"
            }
        ]
    }
}

Using a Power Automate Flow to break inheritance on a folder and this error was being returned. The issue turned out to be the path I was trying to use for the folder.

This did not work: LibraryName/Folder
This DID work: /sites/ParentSite/SubSite/LibraryName/Folder’

Power Automate Bad Gateway Error

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I was trying to use a SQL Insert Row action to insert a new row in a SQL Server table and received a Bad Gateway error. First, I thought it was a permissions issue, then I thought my Flow stopped working…

Turned out to be an issue with the amount of data being inserted into a field. One SQL column was set to varchar(X) and the Flow was trying to insert more characters than X.

Flow Power Automate and SharePoint Required Fields

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On the surface, this request sounded super simple and straightforward. “we need to copy files from a SharePoint library to Blob storage.” Simple enough? Well, yes, but the SharePoint library has a couple of required fields and a Flow is triggered by an action.

Consider what I’m outlining below to be version ONE of the process. In the near future, I will update this post with a slightly more resilient solution.

My SharePoint library has a required field titled DesinationFolder

Context of what I’m doing in the Flow:
Trigger: When files is created in a folder
When a file is added to a library the flow is triggered
Get file metadata
File Identifier: Use File identifier from the step above
Get file properties
Id: Use the ItemId from the previous step
Initialize variable
Name: vCheckedOut
Type: Boolean
Value: Checked out (field from Get properties)
Initialize variable
Name: vFolderPath
Type: String
Value:
Condition
vCheckedOut is equal to true
Yes:
Do until
vCheckout is equal to False
GetFileProperties
Set variable
Name: vCheckedOut
Value: Checked out (value from the Get file properties above)
No:
Set variable
Name: vFolderPath
Value: FolderPath (SharePoint field)

Compose
/blobfolder/vFolderPath (variable)
Create blob