How do you run a Flow on a specific version SharePoint item version?
Create a Flow, then navigate into the Settings of the first step. Scroll down to Trigger Conditions and enter the following:
@equals(float(triggerBody()?['{VersionNumber}']),1.0)
Save the Flow and run a test.
The Flow should only process items / documents where the version is equal to 1.0.
As of today, there is not a Logic App trigger for Azure File Storage, so I went with a schedule-based approach. Yes, this example leaves out a lot of fine-tuning, but it will get you headed in the right direction.
Create a blank Logic app
Trigger: Schedule
Action: Azure File Storage – List files
Action: SharePoint – Create file
After you add the SharePoint action, the Logic App should automatically add a For Each action and place the SharePoint Create File action inside of it.
In the last screenshot, I tested the Logic App by uploading a couple of documents in Azure Storage Explorer, then I manually ran the Logic App (click the Run button).
Again, this is a simple example. The example does not account for processing the same files over and over…
If you have ever worked with SharePoint search you likely already know about the SharePoint Search Query Tool. If you are new to SharePoint and need a little insight into the SharePoint search experience this tool is a lifesaver!
SharePoint Query Tool GitHub: https://github.com/pnp/PnP-Tools/
In future posts, I will outline how to form queries and use the tool but for now, I want to simply connect to my SharePoint Online site.
Enter the URL for your SharePoint site, select the Authentication options shown above, then click Sign-In. If a web login form appears be sure to complete it. If your normal Windows login doesn’t work, try using your work email address and password, and if that doesn’t work try your work email address and App Password.
App Passwords are created and managed at this URL: https://account.activedirectory.windowsazure.com/AppPasswords.aspx
I was trying to use a SQL Insert Row action to insert a new row in a SQL Server table and received a Bad Gateway error. First, I thought it was a permissions issue, then I thought my Flow stopped working…
Turned out to be an issue with the amount of data being inserted into a field. One SQL column was set to varchar(X) and the Flow was trying to insert more characters than X.
On the surface, this request sounded super simple and straightforward. “we need to copy files from a SharePoint library to Blob storage.” Simple enough? Well, yes, but the SharePoint library has a couple of required fields and a Flow is triggered by an action.
Consider what I’m outlining below to be version ONE of the process. In the near future, I will update this post with a slightly more resilient solution.
My SharePoint library has a required field titled DesinationFolder
Context of what I’m doing in the Flow:
Trigger: When files is created in a folder
When a file is added to a library the flow is triggered
Get file metadata
File Identifier: Use File identifier from the step above
Get file properties
Id: Use the ItemId from the previous step
Initialize variable
Name: vCheckedOut
Type: Boolean
Value: Checked out (field from Get properties)
Initialize variable
Name: vFolderPath
Type: String
Value:
Condition
vCheckedOut is equal to true
Yes:
Do until
vCheckout is equal to False
GetFileProperties
Set variable
Name: vCheckedOut
Value: Checked out (value from the Get file properties above)
No:
Set variable
Name: vFolderPath
Value: FolderPath (SharePoint field)
Compose
/blobfolder/vFolderPath (variable)
Create blob
Using the Get-PnpSearchCrawlLog cmdlet wanted to filter the returned result set to a specific list. Before you begin, you’ll want to make sure you have access to the Crawl Log: https://yourSite-admin.sharepoint.com/_layouts/15/searchadmin/crawllogreadpermission.aspx
Connect-PnPOnline -Url "https://sharepointed.sharepoint.com/sites/food" -Credentials (Get-Credential)
$logs = Get-PnPSearchCrawlLog -filter "https://sharepointed.sharepoint.com/sites/food/Lists/tacos/"
foreach($l in $logs)
{
Write-Host " "
Write-Host $l.Url
Write-Host $l.ItemId
Write-Host $l.LogLevel
Write-Host $l.CrawlTime
}
This will filter the returned results to a specific list. Note: when using Connect-PnPOnline I use my email address and App Password. App Password can be created/found here: https://account.activedirectory.windowsazure.com/AppPasswords.aspx
Get-PnPSearchCrawlLog details: https://docs.microsoft.com/en-us/powershell/module/sharepoint-pnp/get-pnpsearchcrawllog?view=sharepoint-ps
Using Visual Studio Code and SharePoint PNP I was trying to make some updates to a list but I wasn’t able to connect to a site.
Connect-PnPOnline -Url "https://taco.sharepoint.com/" -Credentials $credsError I was receiving:
System.MissingMethodException: Method not found: ‘System.Runtime.Remoting.ObjectHandle System.Activator.CreateInstance(System.String, System.String)’.
at SharePointPnP.PowerShell.Commands.Base.ConnectOnline.ProcessRecord()
at System.Management.Automation.CommandProcessor.ProcessRecord()
I tried uninstalling VScode, removed all traces of SharePoint from my laptop, and cleared the GAC. Nothing worked.
Here is what did work:
In VScode:
Not sure how, but I was using an x64 session and SharePoint PNP clearly didn’t like that.
Edit: Updated VScode to the latest version and it managed to reset my session settings. When this happened, it caused my CSOM scripts to report a The remote server returned an error: (400) Bad Request error. The fix above will resolve the error.
Using the Embed web part I was trying to paste in a site URL when I should have been using the iFrame HTML tag.
example:
<iframe src="https://sharepointed.com" height="200" width="300"></iframe>If you encounter this error: This website doesn’t support embedding using just the address ….
You will need to update the HTML Field Security settings in the Site Settings area of your site. In my case, I simply added sharepointed.com to the allow iframes from this domain list, then updated the web part again.
Update and a much better way to approach this:
Use a SharePoint App Only Client Id and Secret to access the site, list, or library.
Microsoft documentation:
https://docs.microsoft.com/en-us/sharepoint/dev/solution-guidance/security-apponly-azureacs
You can create an app principle that is limited to a single site, list, library, or a combination of them:
https://piyushksingh.com/2018/12/26/register-app-in-sharepoint/
$sampleConnect = Connect-PnPOnline -Url "https://YOURsite.sharepoint.com/sites/parent/child" -AppId "12345-94c3-4149-bda5-abcedffadsf" -AppSecret "643r4er5sfdadsfadsfdsf=" -ReturnConnection
Write-Host $sampleConnect.Url
Clear-Host
$userName = "me@sharepointed.com"
$pw = "abc123taco" # I"M USING AN APP PASSWORD
$siteCollectionUrl = "https://sharepointed.sharepoint.com/sites/taco"
#Secure the password
$securePassword = ConvertTo-SecureString $pw -AsPlainText -Force
Add-Type -Path "C:\Code\DLL\Microsoft.SharePoint.Client.dll"
Add-Type -Path "C:\Code\DLL\Microsoft.SharePoint.Client.Runtime.dll"
#Create Context
$ctx = New-Object Microsoft.SharePoint.Client.ClientContext($siteCollectionUrl)
#Authorise
$ctx.Credentials = New-Object Microsoft.SharePoint.Client.SharePointOnlineCredentials($userName, $securePassword)
$web = $ctx.Web
$properties = $web.AllProperties
$ctx.Load($web)
$ctx.Load($properties)
$ctx.ExecuteQuery()
Write-Host " Site Collectione URL: $($web.Url)"
Write-Host "Properties are "
foreach ($prop in $properties) {
$prop.FieldValues
}
If you want to update a hyperlink field in SharePoint Online using Flow, you will need to use the Send an HTTP request to SharePoint action (for now). I first tried using the Update item Flow action, but it would not correctly set the URL and Description values. Another issue I had was using the Post method instead of Patch. Every blog/forum post was suggesting the use of the Post method, but the Patch method is what I ended up using.
For testing, create a list titled Contractors. In the list, add a Hyperlink field titled website. In your Flow, add a Send HTTP request to SharePoint action.
Site Address: select the site you created the Contractors list in.
Method: PATCH
Uri: _api/web/lists/getbytitle(‘Contractors’)/Items(‘ID From above Action’)
Headers
Accept application/json
Content-Type application/json; odata=verbose
X-HTTP-TYPE MERGE
IF-MATCH *
Body
{
'__metadata': { 'type': 'SP.Data.ContractorsListItem' },
'website':
{
'__metadata': {'type':'SP.FieldUrlValue'},
'Description':'Title from above Action',
'Url': 'http://www.bbb.com'
}
}
Peek code:
{
"inputs": {
"host": {
"connection": {
"name": "@parameters('$connections')['shared_sharepointonline']['connectionId']"
}
},
"method": "post",
"body": {
"method": "PATCH",
"uri": "_api/web/lists/getbytitle('Contractors')/Items('@{triggerBody()?['ID']}')",
"headers": {
"Accept": "application/json",
"Content-Type": "application/json; odata=verbose",
"X-HTTP-TYPE": "MERGE",
"IF-MATCH": "*"
},
"body": "{\n'__metadata': { 'type': 'SP.Data.ContractorsListItem' },\n 'website':\n {\n '__metadata': {'type':'SP.FieldUrlValue'},\n 'Description':'@{triggerBody()?['Title']}',\n 'Url': 'http://www.bbb.com'\n }\n}"
},
"path": "/datasets/@{encodeURIComponent(encodeURIComponent('https://EnterYourURL.sharepoint.com/sites/spdev'))}/httprequest",
"authentication": "@parameters('$authentication')"
},
"metadata": {
"flowSystemMetadata": {
"swaggerOperationId": "HttpRequest"
}
}
}