I asked this question when I first started down the path of learning about Flow:
How do you find all the Flows running on or referencing a SharePoint list?
Think about it, someone in your company creates a Flow that runs when a SharePoint item is updated. Fast forward a year or so, and that coworker has moved on, and the Flow needs to be updated. If you work for a small company or one that hasn’t fallen in love with Power Platform and Flow, you’re likely in luck, and finding the Flow will take a few minutes. In my case, there are currently 2,712 Flows in my tenant that span several environments.
The PowerShell script I’ve created will query a tenant using the Get-AdminFlow command, return all Flows, and then loop through them. The script can be adjusted to target a single environment using the EnvironmentName parameter. Note: running the script using the Get-Flow action will return all the Flows your AD account can access.
#Install-Module AzureAD
#Install-Module -Name Microsoft.PowerApps.Administration.PowerShell
#Install-Module -Name Microsoft.PowerApps.PowerShell -AllowClobber
#connect-AzureAD
function Get-UserFromId($id) {
try {
$usr = Get-AzureADUser -ObjectId $id
return $usr.displayName
}
catch {
return $null
}
}
#get all flows in the tenant
$adminFlows = Get-AdminFlow
#set path for output
$Path = "$([Environment]::GetFolderPath('Desktop'))\Flow_Search_for_SharePoint_$(Get-Date -Format "yyyyMMdd_HHmmss").csv"
#set target site
$targetSPSite = "https://yourTenant.sharepoint.com/sites/yourSITE"
$targetSPList = "4f4604d2-fa8f-4bae-850f-4908b4708b07"
$targetSites = @()
foreach ($gFlow in $adminFlows) {
#check if the flow references the target site
$refResources = $gFlow.Internal.properties.referencedResources | Where-Object { $_.resource.site -eq $targetSPSite }
#check if the flow references the target list
#$refResources = $gFlow.Internal.properties.referencedResources | Where-Object { $_.resource.list -eq $targetSPList }
if ($refResources -ne $null) {
#optional - get the user who created the Flow
$createdBy = Get-UserFromId($gFlow.internal.properties.creator.userId)
$row = @{}
$row.Add("EnvironmentName", $gFlow.EnvironmentName)
$row.Add("Name", $gFlow.DisplayName)
$row.Add("FlowEnabled", $gFlow.Enabled)
$row.Add("FlowGUID", $gFlow.FlowName)
$row.Add("CreatedByUser", $createdBy)
$row.Add("CreatedDate", $gFlow.CreatedTime)
$row.Add("LastModifiedDate", $gFlow.lastModifiedTime)
$targetSites += $(new-object psobject -Property $row)
}
}
#output to csv
$targetSites | Export-Csv -Path $Path -NoTypeInformation
If you don’t want to get the display name of the user who created the Flow, comment out the part of the script that calls the Get-UserFromId function, and you won’t need to connect to Azure.
And to answer my original question: How do you find all the Flows running on or referencing a SharePoint list?
In the script, comment out the part of the script that references $targetSPSite and un-comment $targetSPList. You can get the GUID of the list by navigating to list settings and looking at the URL. Another option is to open the list, view the Page Source, then look for the “listId” property.
In a future post(s), I will outline how to search for all Flows that use different connectors, Dynamics 365 tables (dataverse), triggered from Power Apps, or other objects. All of the info is in the properties of the Flow; getting to it can be a little fun.